EFTA01071798

12/16/2011 
Memo 
Establishment of the International Peace Institute 
as an International Intergovernmental Organization 
1. This paper sets out the proposed structure for the establishment of the 
International Peace Institute (IPI) as an international intergovernmental 
organization (1O) headquartered in Vienna and its relationship with the existing 
U.S. not-for-profit organization (IPI Inc.) based in New York. 
IPI as an international intergovernmental organization (1O) 
2. The International Peace Institute would be established as an 1O to strengthen its 
relationship with its donor governments and to increase the audience for its 
research. 
3. The 1O, which would assume the name International Peace Institute, IPI, would 
be headquartered in Vienna. The Government of Austria has offered a package 
of support that includes privileges and immunities. 
4. The 1O would be a research organization that would have a member-states 
assembly as its highest governing body. 
States would join IPI and would 
continue to fund IPI by voluntary contributions. 
The member states and 
multilateral organizations could also provide support for specific projects. IPI's 
funding could be supplemented, for example, by support from corporations 
through special cooperative relationships, and by foundations funding specific 
projects beyond the regular budget. 
5. The assembly would approve the biennial budget of the Institute and provide 
overall direction. To maintain the independence of the Institute's research, 
program direction would be determined by a secretariat, headed by a secretary-
general (SG), and reviewed by a board of advisors composed of eminent 
persons, including scholars, appointed by the assembly. The secretary-general 
would convene the board of advisors and propose broad research directions. 
After receiving the assent of the board of advisors, the SG would propose the 
budget and the research direction to the member-states assembly for final 
approval. 
6. The member-states assembly would meet annually in plenary. Every other 
year it would approve the Institute's budget and annually it would review the 
broad research direction of the Institute and receive the SG's annual report. 
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7. In the intervening period between meetings of the assembly, IPI would be 
empowered to undertake research projects based on the broad research 
directions approved by the assembly. If an urgent new research opportunity 
were to arise between meetings of the assembly, the SG would consult the board 
of advisors. If additional funds were raised for the new project and the approved 
regular budget of the Institute were not impacted, the opportunity could be 
pursued at the discretion of the SG and board of advisors, without formal 
approval by the assembly. 
IPI Inc., a not-for-profit in New York 
8. The work of IPI the 1O would be supported by the existing not-for-profit 
nongovernmental (NGO) entity incorporated in the United States, IPI Inc., 
which would retain its legal independence, including its own board of directors. 
9. IPI Inc. would raise public and private funds from corporations, foundations, and 
individuals for its own activities as well as to support the work of the 1O. It would 
also provide a New York base for the 1O on its premises. IPI staff in NY would 
carry out research for the 1O as well as other functions as necessary. 
10.1P1 Inc. would provide funding to the 1O to support agreed areas of research, but 
it could also receive funding from the 1O to conduct research projects and carry 
out other activities in support of the 1O. The existence of IPI Inc. would be useful 
for those funders that would have difficulty providing funds to the 1O. 
11.To optimize their cooperation, the 1O and the NGO would enter into a 
cooperation agreement. On the basis of this agreement, they would establish a 
Joint Executive Committee, composed of three members elected by the 
Assembly of the 1O and of three members elected by the Board of the NGO. This 
Joint Committee would oversee the cooperation between the 1O and the NGO. 
12.In particular, the Joint Committee would make recommendations to the 
Assembly of the 1O and to the Board of the NGO on the appointments of the 
Secretary-General and of the President, respectively. In order to ensure unity 
of leadership between the two institutions, the Joint Committee could recommend 
the same person for the two positions. The recommendations of the Joint 
Committee for the SG and the President would be subject to final approval by the 
Assembly of the 1O and by the Board of the NGO, respectively. 
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