EFTA02709169

B1LL&MELINDA
GATES
foundation
GRANT AGREEMENT
Investment ID OPP1096058
AGREEMENT SUMMARY & SIGNATURE PAGE
GRANTEE INFORMATION
Name: International Peace Institute, Inc.
Tax Status: 501(c)(3) Public Charity
You confirm that the above information is correct and agree to notify the Foundation
immediately of any chanqe.
Mailing Address: Freyung 3
1010 Vienna, Austria
Primary Contact: Andrea Pfanzelter, Senior Director, Development, pfanzelter@ipinst.org
FOUNDATION INFORMATION
Mailing Address: PO Box 23350
Seattle, WA 98102, U.S.A.
Primary Contacts: Amy Carter, Deputy Director, Family Interest Grants,
Amy.Carter@gatesfoundation.org
Max Gasteen, Program Officer, Global Program Advocacy,
Max.Gasteeen©gatesfoundation.org
AGREEMENT INFORMATION
Title: Polio Eradication and Peace and Health
"Charitable Purpose": to support polio eradication and initiatives supporting peace and health in developing
countries
"Start Date": Date of last signature.
"End Date': December 31, 2015
This Agreement This Agreement Summary & Signature Page and:
includes and • Grant Amount and Reporting & Payment Schedule (Attachment A)
incorporates by this • Terms and Conditions (Attachment B)
reference: • Proposal Narrative (dated January 31, 2014)
• Outcomes and Milestones Chart (received January 31, 2014)
• Budget (received January 31, 2014)
THIS AGREEMENT is between International Peace Institute, Inc. ("IP/" or "You") and the Bill & Melinda Gates
Foundation ("Foundation"), and is effective as of the date of last signature. Each party to the Agreement may be
referred to individually as a "Party" and together as the "Parties." As a condition of this grant, the Parties enter into
this Agreement by having their authorized representatives sign below.
Bill & Melinda Gates Foundation International Peace Institute, Inc.
Robert Rosen Andrea Pfanzelter
Director, Executive Office Senior Director, Development
March 2, 2014
Date Date
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GRANT AGREEMENT
Investment ID OPP1096058
ATTACHMENT A
GRANT AMOUNT AND REPORTING & PAYMENT SCHEDULE
GRANT AMOUNT
The Foundation will pay You the total grant amount specified in the Reporting & Payment Schedule below.
The Foundation's Primary Contact must approve in writing any Budget cost category change of more than
10%.
PAYMENT SCHEDULE
The Foundation will make payments according to the Reporting & Payment Schedule and, where specified,
contingent on Your completion of the applicable target, milestone, or reporting deliverable. The Foundation
may approve changes to the schedule from time to time, and will confirm any such changes in writing.
REPORTING
You will submit reports according to the Reporting & Payment Schedule using the Foundation's templates
or forms, which the Foundation will make available to You and which may be modified from time to time.
For a progress or final report to be considered satisfactory, it must demonstrate meaningful progress
against the targets or milestones for that investment period. If meaningful progress has not been made, the
report should explain why not and what adjustments You are making to get back on track. Please notify the
Foundation's Primary Contact if You need to add or modify any targets or milestones. The Foundation must
approve any such changes in writing.
REPORTING & PAYMENT SCHEDULE
Payment Payment
Target, Milestone, or Reporting Deliverable Due By
Date Amount (U.S.$)
• Receipt of countersigned Grant
Agreement; and
April 1, 2014 April 2014 $1,250,000.00
• Budget Narrative (utilizing the attached
template)
Progress Report for the period between the
February 15, 2015 March 2015 $1,250,000.00
Start Date and 12/31/2014
Final Report for the entire Grant Period February 15. 2016 N/A N/A
Total Grant Amount $2,500,000.00
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GRANT AGREEMENT
Investment ID OPP1096058
ATTACHMENT B
TERMS & CONDITIONS
This Agreement is subject to the following terms and conditions.
PROJECT SUPPORT
PROJECT DESCRIPTION AND CHARITABLE PURPOSE
The foundation is awarding You this grant to carry out the project described in the Proposal Narrative
(-Project") in order to further the Charitable Purpose.
MANAGEMENT OF FUNDS
USE OF FUNDS
You may not use funds provided under the Agreement ("Grant Funds") for any purpose other than the
Project. You may not use Grant Funds to reimburse any expenses You incurred prior to the Start Date.
INVESTMENT OF FUNDS
You must invest Grant Funds in highly liquid investments with the primary objective of preservation of
principle (e.g., interest-bearing bank accounts or a registered money market mutual fund) so that the Grant
Funds are available for the Project. Together with any progress or final reports required under this
Agreement, You must report the amount of any currency conversion gains (or losses) and the amount of
any interest, or other income generated by the Grant Funds (collectively, "Income"). Any Income must be
used for the Project.
GLOBAL ACCESS
GLOBAL ACCESS COMMITMENT
You will conduct and manage the Project and the Funded Developments in a manner that ensures Global
Access. Your Global Access commitments will survive the term of this Agreement. "Funded Developments"
means the products, services, processes, technologies, materials, software, data, other innovations, and
intellectual property resulting from the Project (including modifications, improvements, and further
developments to Background Technology). "Background Technology' means any and all products,
services, processes, technologies, materials, software, data, or other innovations, and intellectual property
created by You or a third party prior to or outside of the Project used as part of the Project. "Global Access"
means: (a) the knowledge and information gained from the Project will be promptly and broadly
disseminated; and (b) the Funded Developments will be made available and accessible at an affordable
price (i) to people most in need within developing countries, or (ii) in support of the U.S. educational system
and public libraries, as applicable to the Project.
SUBGRANTS AND SUBCONTRACTS
SUBGRANTS AND SUBCONTRACTS
You have the exclusive right to select subgrantees and subcontractors to assist with the Project. You
acknowledge that the Foundation has not and will not earmark the use of any Grant Funds for a specific
subgrantee or subcontractor.
RESPONSIBILITY FOR OTHERS
You are responsible for (a) all acts and omissions of any of Your trustees, directors, officers, employees,
subgrantees, subcontractors, contingent workers, agents, and affiliates assisting with the Project, and (b)
ensuring their compliance with the terms of this Agreement.
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PROHIBITED ACTIVITIES
ANTI-TERRORISM
You will not use funds provided under this Agreement, directly or indirectly, in support of activities (a)
prohibited by U.S. laws related to combatting terrorism; (b) with or related to parties on the List of Specially
Designated Nationals (,v,r,v,v treasury goy sat) or (c) with or related to countries against which the U.S.
maintains a comprehensive embargo, unless such activities are fully authorized by the U.S. government
under applicable law and specifically approved by the Foundation in its sole discretion.
ANTI-CORRUPTION; ANTI-BRIBERY
You will not offer or provide money, gifts, or any other things of value directly or indirectly to anyone in
order to improperly influence any act or decision relating to the Foundation or the Project, including by
assisting any party to secure an improper advantage. Training and information on compliance with these
requirements are available at www.learnfoundationlaw.orq.
POLITICAL ACTIVITY AND ADVOCACY
You may not use Grant Funds to influence the outcome of any election for public office or to carry on any
voter registration drive. You acknowledge that the Foundation has not earmarked Grant Funds to support
lobbying activity or to otherwise support attempts to influence local, state, federal, or foreign legislation.
Your strategies and activities, and any materials produced with Grant Funds, must comply with applicable
local, state, federal, or foreign lobbying law. You agree to comply with all lobbying, gift, and ethics rules
applicable to the Project.
PUBLICITY
PUBLICITY BY THE FOUNDATION
The Foundation may include information about the award of this grant, including Your name, in its periodic
public reports and may make such information available on its website and as part of press releases, public
reports, speeches, newsletters, tax retums, and other public disclosures.
PUBLICITY BY YOU
Per previous discussions between the Foundation and IPI we have mutually agreed to forgo any press
releases or public announcements of the approval of this grant and the work of the Project. You must
obtain the Foundation's prior written approval before any other public use of the Foundation's name or
mark. Please do so by emailing your request to your program officer, Amy Carter
(amy.carter gatesfoundation.org) and Grantee.CommsOgatesfoundation.org two weeks in advance to
provide the Foundation an opportunity to review and comment.
PUBLICITY BY OTHERS
You and Your subgrantees, subcontractors, contingent workers, agents, or affiliates may not state or
otherwise imply to third parties that the Foundation directly funds or otherwise endorses their activities.
OTHER
COMPLIANCE WITH LAWS
In carrying out the Project, You will comply with all applicable laws, regulations, and rules and will not
infringe, misappropriate, or violate the intellectual property rights of any third party.
TERM AND TERMINATION
TERM
This Agreement commences on the Start Date and continues until the End Date.
TERMINATION
The Foundation may modify, suspend, or discontinue any payment of Grant Funds or terminate this
Agreement if: (a) the Foundation is not reasonably satisfied with Your progress on the Project; (b) there are
significant changes to Your leadership or other factors that the Foundation reasonably believes may
threaten the Project's success; (c) there is a change in Your control; or (d) You fail to comply with this
Agreement.
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RETURN OF FUNDS
Any Grant Funds that have not been used for, or committed to, the Project by the End Date must be
returned promptly to the Foundation, applied to another Foundation-funded project (current or under
consideration), or applied to another mutually-agreed upon charitable project, as directed in writing by the
Foundation. Any Income that has not been used for, or committed to, the Project must be either applied to
another Foundation-funded project (current or under consideration) or applied to another mutually-agreed
upon charitable project, as directed in writing by the Foundation.
RECORD KEEPING
You will maintain adequate accounting records related to the Project. You will make such records available
to enable the Foundation to monitor and evaluate how Grant Funds have been used.
SURVIVAL
A Party's obligations under this Agreement will be continuous and survive expiration or termination of this
Agreement as expressly provided in this Agreement or otherwise required by law or intended by their
nature.
GENERAL
ENTIRE AGREEMENT AND AMENDMENTS
This Agreement contains the entire agreement of the Parties and supersedes all prior and
contemporaneous agreements concerning its subject matter. Except as specifically permitted in this
Agreement, no modification, amendment, or waiver of any provision of this Agreement will be effective
unless in writing and signed by authorized representatives of both Parties.
NOTICES AND APPROVALS
Written notices and approvals under this Agreement must be delivered by mail or email to the other Party's
primary contact specified on the Agreement Summary & Signature Page, or as otherwise directed by the
other Party.
SEVERABILITY
Each provision of this Agreement must be interpreted in a way that is enforceable under applicable law. If
any provision is held unenforceable, the rest of the Agreement will remain in effect.
ASSIGNMENT
You may not assign, or transfer by operation of law or court order, any of Your rights or obligations under
this Agreement without the Foundation's prior written approval. This Agreement will bind and benefit any
permitted successors and assigns.
COUNTERPARTS
Except as may be prohibited by applicable law or regulation, this Agreement and any amendment may be
signed in counterparts, by facsimile, PDF, or other electronic means, each of which will be deemed an
original and all of which when taken together will constitute one agreement.
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Concept Pro•Proposal Investment Development Management 8 Close
Proposal Budget Narrative
The budget component ofy our grant proposal consists tithe budget template and the corresponding budget narrative. Together. the
template and narrative provide a clear picture of thef inancial resources you are requesting to support the project. The budget template
is contained in a separate Eyed document that should be submitted with your proposal. Instructions fir completing the budget template
and definitions ofr elevant terms are included in the template document.
Investment Title Polio Eradication and Peace and Health
Program Officer Amy Carter Opportunity/Contract ID OPP 1096058
Organization Name International Peace Initiative. Inc.
Primary Contact Name Primary Contact Email
Primary Contact Title Primary Contact Phone
Date Submitted (Click here to enter a date] Submitted by Contact Name
Submitted by Contact Title
Submitted by Contact Email
Submitted by Contact Phone
General Questions
Explain specifically how your outcomes and milestones are supported by the proposed budget.
Identify any factors that could significantly affect your organization's ability to operate within the proposed budget, and describe how your
organization will manage or mitigate those factors.
To the extent that your organization will be relying on additional funding to make this grant successful, describe:
• the proposed sources of funding (e.g., a grant from another organization or earned revenue generated by the project)
• the status of the funding sources (e.g., proposal submitted or grant awarded)
• the assumptions used to generate any estimates
• strategies and timeline for securing the necessary additional funding
Direct Cost Details
in ),,iOL c.ponw, Include total project costs includingf iends requestalkom the BiN & Melinda Gates Foundation as well as
other funds being applied to the proposedp roject. If necessary, fedf ree to include the direct cost information requested below as an
attachment to the proposal narrative.
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Provide the foundation with a description pf the direct cost categories oft he budget and how• pm an'ired at the proposed expenses. Feel
free to Olnii any categories in which there are no budgeted expenses.
1. Personnel and Benefits
What are the roles and responsibilities of each full-time equivalent (FTE) or group of FTEs supporting the project, the rationale for the
number of requested FTEs, and the methodology for estimating the base salaries (e.g.. actual salaries or estimates based on similar job
descriptions)?
2. Consulting and Professional Fees
Include a brief description of the work to be performed in support of the overall project, the current status of the contract(s) (e.g.,
confirmed or projected), and the cost assumptions used (including estimates of the number of days to be worked and the daily rate).
3. Materials and Supplies
Describe the item(s) being requested, the business purpose of the item(s) as it relates to the project. and the cost assumptions used to
generate the cost estimate.
4. Computers and Equipment
Describe the item(s) being requested. the business purpose of the items) as it relates to the project, and the cost assumptions used to
generate the cost estimate.
5. Printing and Publications
Describe the item(s) being requested. the business purpose of the item(s) as it relates to the project, and the cost assumptions used to
generate the cost estimate.
6. Travel and Accommodations
Include a brief description of the travel required for this project. Include the methodology used to calculate the total cost estimates for
each trip, the assumptions used to determine the appropriate number of trips, and the rationale for how those trips will support
achievement of the results of the project.
7. Conferences, Conventions, and Meetings
Include a brief description of the meetings required for this project. Include the methodology used to calculate the total cost estimates for
each meeting, including the estimated number of attendees and total cost per attendee. What is the rationale for how those meetings will
support achievement of the results of the project?
8. Direct Facilities
Facility-related costs are typically covered by indirect costs and should not be included within the direct cost details. However, in rare
cases. facility-related expenses can be included as a direct cost when a grantee requires additional building expenses in order to execute
the grant (e.g., starting up an organization or creating a new regional office).
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9. Other Direct Costs
Describe the item(s) being requested, the business purpose of the item(s) as it relates to the project, and the cost assumptions used to
generate the cost estimate.
10. Subgrants
Describe the work to be conducted by the subgrantees and the anticipated budget for the work. If any subgrant exceeds $100,000 or
represents 25% or more of the project cost, provide a detailed budget showing the proposed subgrant expenses.
Privacy and Nomconfidentiality Notice
The foundation is required by the IRS to publish a list of its grants. We may also provide a general description of our grants and contracts on our web
sites. in press releases. and in other marketing materials. Subject to the foundation's Privacy Policy, the foundation may also share information you
provide to us (either orally or in writing) with third parties. including external reviewers. key partners and co-funders. This document is subject to the
foundation's Terms of Use.
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